Criteria for Submission of Materials for Inclusion on Web Site

Both members and nonmembers may submit articles and information to be considered for publication on this site. The site manager will determine the acceptability of submissions. The criteria set out below will be applied to all submissions in order to protect the society and the site manager (who technically owns this site) from complaints of any nature, legal or otherwise. Please read the following summaries of requirements, prohibitions and alternatives & suggestions BEFORE making a submission.

REQUIREMENTS APPLICABLE TO ALL SUBMISSIONS:

- All submissions must be made via electronic submission.
- All submissions must be accompanied by or transmitted with statements that provide the required certifications specified below.
- All submissions must be error-checked, i.e. proof-read for grammar and spelling, before submission.
- All submissions must be scanned in their entirety for computer viruses or worms and “cleaned” of any such contamination before transmission.
- All submissions must have an obvious connection to Amite County.

PROHIBITIONS APPLICABLE TO ALL SUBMISSIONS:

- No submissions of web page formatted information will be accepted, i.e., no html, asp, php, etc., formatting.
- Similarly, no submissions that attempt to create a mirror version of other web sites or to secure web site storage space by linking from another site will be accepted.
- No submissions that contain disguised personal opinion about any person, place, event or political or social condition will be accepted.
- No submissions that contain advertising, i.e., overt or disguised solicitations to visit commercial web sites or encourage business with commercial enterprises, will be accepted.
- No submission of portions of or entire web sites will be accepted.
- No submissions in which the submitter solicits either to pay a fee for publication or offers to grant publication rights upon payment of a fee to the submitter will be accepted, i.e., the ACHGS and site manager will neither purchase publication rights nor sell publication space herein.
- No submissions of information of whatever type will be accepted if the submitter cannot or does not certify whether the material is copyrighted and provide the appropriate clearance to the site manager and ACHGS to reproduce the material on this site without liability for royalty payment.
- No submissions with sound (audio) files or motion picture files will be accepted.

SUMMARY OF ALTERNATIVES AND SUGGESTIONS:

- Preferred method of submission is by e-mail with attachment(s) sent to site manager. Secondary acceptable method is sending of magnetic (floppy disc) or optical media (CD) by postal mail/delivery service to address shown here.
- If any requirement or prohibition above or any alternative or suggestion below are not understood, request clarification by e-mail to the site manager BEFORE submitting anything for publication.
- Other details follow in table below. Click on any linked term in the table to open a box with further definition or detail.

Type of Submission	Format & File Size Limits	Copyright Requirement or Certification of Ownership	Limits on Subject	Other Criteria
Genealogy – Reports	Text: Adobe PDF or MS Word doc Images: jpg (jpeg) or gif Sizes: 500 kb per total submission, 200 kb per image	Certification of ownership of the source genealogy file required	One family name or line per report	May use WinZip to compress groups of files that exceed 500 kb. For preformatted reports with images in critical placement, the main document should be written into an Adobe pdf file to preserve formatting.
Genealogy – Obituaries	Ditto	The original source and date of publication of the obit must be given. Old obits from archives may be so characterized if original publication information is not known.	One per person deceased	Ditto
Genealogy – Family Trees	Ditto	Certification of ownership of the source genealogy file required	One family name or line per report	To preserve the family tree graphical structure, report/file should be converted to Adobe pdf before submission
Genealogy — Photos	Does not apply. Photos without accompanying reports or text description cannot be published			Photo-only submissions would probably best be published on the Amite Reunion web site. See links page.
History Articles (Obituaries, even if very old will be considered genealogy info.)	Text: Adobe PDF or MS Word doc Images: jpg (jpeg) or gif Sizes: 500 kb per total submission, 200 kb per image	Articles shall have a copyright notice or a certification of ownership &/or right to publish in the name of the submitter	Article must be focused on a single event, place, person, limited time period or aspect of life in Amite County.	See “Genealogy – Reports” above, plus articles already published in essentially the same form and substance on another web site shall not be duplicated here. Instead, a link to the other site page may be submitted.
Creative Work – Short stories	Ditto	Ditto	Story may be fact, fiction, or a mixture to facilitate relating of story.	See “Genealogy – Reports” above. Images used to illustrate factual stories should also be factual. Images used for fiction may be analogies or impressions.
Creative Work – Poetry	Ditto, except submit no images for poetry	Ditto	Poems should have inspiration from some aspect of Amite County	Poetry already published in essentially the same form and substance on another web site shall not be duplicated here. Instead, a link to the other site page may be submitted.
Creative Work – Song lyrics	Ditto	Ditto	Ditto	Lyrics already published in essentially the same form and substance on another web site shall not be duplicated here. Instead, a link to the other site page may be submitted.
Creative Work — Music	Do not submit music			Since a variety of venues exist for publication of truly original music, this site will not attempt to publish music in any form.
Creative Work – Photos	Format: jpg (jpeg) or gif Sizes: 500 kb per total submission, 200 kb per image	Ditto	Photos must have been taken in Amite Co. or contain the image of a person who lives or originated in Amite County	Photos already published in essentially the same form and substance on another web site shall not be duplicated here. Instead, a link to the other site page may be submitted.
Creative Work — Art	Submit of artwork in compliance with criteria for p hotos above	Ditto	Artwork must depict or render an impression of an Amite Co. subject	Ditto